Cost tracking in Inventory is straightforward once you know the two things it depends on: when a cost was entered, and whether it was left blank. This article covers both, along with where to find an item's full cost history.
What Last Purchase Cost Means
Last Purchase Cost, shown on an item's detail page, always reflects your most recent delivery. That is the number used throughout Inventory's screens today.
Free Product and Samples
Getting product for free, such as a promo keg or a rep sample? Enter 0.00 in Cost Per Package rather than leaving it blank.
Note: A blank cost is treated as unknown and will not update Last Purchase Cost. An entered $0.00 counts as a real delivery, just at no charge, and shows up in the item's cost history alongside everything else. Because the difference matters, Inventory will not let you confirm a receipt with an unresolved blank or unreadable price on it: each of those lines is flagged, and you either enter the real price, accept $0.00 deliberately, or remove the line. A $0.00 in your cost history is always one somebody chose.
Where Cost History Lives
Every receipt you confirm is recorded in the item's Cost History list. This is where you can see exactly when a cost changed and by how much.
Correcting a Receipt's Cost
If a cost was entered wrong on a confirmed receipt, like a case priced at $240.00 instead of $24.00, you can fix it from the item itself. Go to Inventory > Inventory, open the item, and find the receipt in Cost History. Click Correct Cost, enter the right cost per package, and save. This works for receipts from a delivery invoice and for stock recorded through Add Inventory.
The original cost stays in Cost History, marked Corrected, with the new cost shown beside it. Each value shows the team member who recorded it, so you can always see what was entered, what it was changed to, and by whom. Correcting a cost never changes the quantity that receipt brought in.
If the receipt you corrected is the item's most recent, Last Purchase Cost updates to the corrected figure, and so do your Dashboard inventory value, the On-Hand Inventory report, and Purchases by Vendor. Correcting an older receipt fixes that receipt's history without replacing the cost from a later delivery.
Note: You can correct a receipt more than once, and $0.00 is accepted as a real cost. Negative amounts are not allowed. If a teammate corrects the same receipt while you're working on it, Inventory warns you and shows the newer value instead of overwriting it.
Valuing Your Stock As Of Any Date
Run the On-Hand Inventory report to see what your stock was worth as of any date you choose, broken down by category with the largest first. Print it, or export it as CSV, Excel, or PDF.
Seeing What Each Vendor Supplied
Need to see what a single distributor delivered over a stretch of time? Run Purchases by Vendor, alongside the On-Hand Inventory report, from Inventory > Reports. It opens on the previous calendar month in your venue's own timezone and lists one row per vendor, in alphabetical order, with the packages received and the extended cost of those lines, adding up to a total you can reconcile.
Click any vendor row to see the lines behind it: the date received, the item, its container and package, how many packages, the cost per package and the extended cost, along with how it was recorded and who recorded it. A line that came from a confirmed receipt links straight back to that delivery and its invoice number.
Note: The report shows what was recorded as received, not what was paid — freight, tax, deposits, and fees are not part of it, and the report says so on screen and in every download. Receiving activity keeps the vendor name it was recorded under, so deleting a vendor later does not rewrite what a past period says, and cost-bearing stock added without a vendor collects under Unknown vendor rather than disappearing. Imported opening stock is left out, since it was never purchased from anyone.
You can print the summary or the detail, or download either as CSV, Excel, or PDF.
Note: Around the same release, the On-Hand report's Unit Cost column was relabeled Cost per Package, and an item's transaction history shows Receipt instead of Received Delivery — same data, clearer wording, nothing to correct on your end.
Who Can See Costs
Everyone with access to a venue's Inventory can see item costs. Access today is all or nothing. There is not yet a separate permission for hiding costs from certain teammates.