Cost tracking in Inventory is straightforward once you know the two things it depends on: when a cost was entered, and whether it was left blank. This article covers both, along with where to find an item's full cost history.
What Latest Cost Means
Latest Cost, shown on an item's detail page, always reflects your most recent delivery. That is the number used throughout Inventory's screens today.
Free Product and Samples
Getting product for free, such as a promo keg or a rep sample? Enter 0.00 in Cost Per Package rather than leaving it blank.
Note: A blank cost is treated as unknown and will not update Latest Cost. An entered $0.00 counts as a real delivery, just at no charge, and shows up in the item's cost history alongside everything else. Because the difference matters, Inventory will not let you confirm a receipt with an unresolved blank or unreadable price on it: each of those lines is flagged, and you either enter the real price, accept $0.00 deliberately, or remove the line. A $0.00 in your cost history is always one somebody chose.
Where Cost History Lives
Every receipt you confirm is recorded in the item's Cost History list. This is where you can see exactly when a cost changed and by how much.
Valuing Your Stock As Of Any Date
Run the On-Hand Inventory report to see what your stock was worth as of any date you choose, broken down by category with the largest first. Print it, or export it as CSV, Excel, or PDF.
Who Can See Costs
Everyone with access to a venue's Inventory can see item costs. Access today is all or nothing. There is not yet a separate permission for hiding costs from certain teammates.